Vinyl Cookie Policy

1. Introduction

This Cookie Policy explains how Vinyl ("we," "us," "our") uses cookies and similar technologies to recognize and remember you when you visit our website and use our AI-powered meeting transcription and note-taking services. This policy provides you with information about the cookies we use and the purposes for using them. Please read this policy in conjunction with our Privacy Policy and Terms of Service.

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2. What Are Cookies?

Cookies are small text files that are stored on your device (computer, tablet, or mobile) when you visit a website. They are widely used to make websites work more efficiently, provide a better user experience, and give website owners information about how visitors use their site.

Other similar technologies such as web beacons, clear GIFs, pixel tags, and local storage can also serve the same purpose. We use both cookies and these similar technologies to collect information, and in this policy, we refer to these technologies collectively as "cookies."

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3. Types of Cookies We Use

3.1 Essential Cookies (Strictly Necessary)

These cookies are necessary for the Vinyl platform to function properly and cannot be disabled in our systems. They are usually set only in response to actions made by you, such as setting your privacy preferences, logging in, or filling in forms. These cookies do not store any personally identifiable information.

Examples include:

• Authentication cookies to verify your identity when you log in

• Security cookies to prevent fraudulent use

• Session cookies that maintain your session state

• Load balancing cookies to distribute traffic to different servers

Cookie Name

Purpose

Duration

Type

auth_token

User authentication

Session

First-party

csrftoken

Security - prevents cross-site request forgery

1 year

First-party

session_id

Maintains session state

Session

First-party

3.2 Functional Cookies

These cookies enable enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages. If you reject these cookies, some or all of these services may not function properly.

Examples include:

• Language preference cookies

• Cookies that remember your settings and preferences

• Cookies that remember your choices from previous visits

Cookie Name

Purpose

Duration

Type

language_pref

Remembers language preference

1 year

First-party

user_settings

Stores user interface preferences

1 year

First-party

feature_flags

Enables/disables specific features

6 months

First-party

3.3 Analytics and Performance Cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us understand which pages are the most and least popular, and see how visitors move around the site. If you reject these cookies, we will not know when you have visited our site, and will not be able to monitor its performance.

Examples include:

• Cookies that collect information about how you use our website

• Cookies that help us identify any technical issues

• Cookies that help us understand user behavior

Cookie Name

Purpose

Duration

Type

_ga

Google Analytics - Used to distinguish users

2 years

Third-party

_gid

Google Analytics - Used to distinguish users

24 hours

Third-party

_gat

Google Analytics - Used to throttle request rate

1 minute

Third-party

amplitude_id

Amplitude Analytics - User session tracking

2 years

Third-party

3.4 Targeting and Advertising Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant advertisements on other sites. They do not directly store personal information but are based on uniquely identifying your browser and internet device.

Note: Vinyl uses targeting cookies in a limited capacity, primarily for product improvement and feature announcements.

Cookie Name

Purpose

Duration

Type

_fbp

Facebook Pixel - Used to track conversion events

3 months

Third-party

_li_id

LinkedIn Insight - Conversion tracking

90 days

Third-party

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4. Third-Party Cookies

Some cookies are placed by third parties on our website. These third parties may include analytics providers (like Google Analytics), feature providers (like Intercom for chat support), and integration partners. We do not control these third-party cookies, so we suggest consulting the privacy policies of these third parties for information about their cookies and how to manage them.

Third-party services we use that may set cookies include:

• Google Analytics (analytics)

• Amplitude (analytics)

• Intercom (customer support)

• LinkedIn (conversion tracking)

• Facebook/Meta (conversion tracking)

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5. Managing Your Cookie Preferences

5.1 Our Cookie Consent Banner

When you first visit our website, you will be presented with a cookie banner that allows you to accept or decline non-essential cookies. Your preferences will be remembered for 6 months, after which you will be asked again.

5.2 Changing Your Cookie Preferences

You can change your cookie preferences at any time by:

• Clicking the "Cookie Preferences" link in the footer of our website

• Accessing your account settings and navigating to "Privacy & Security" > "Cookie Management"

5.3 Browser Controls

Most web browsers allow some control of cookies through browser settings. You can block cookies by activating the setting on your browser that allows you to refuse some or all cookies. However, if you use your browser settings to block all cookies (including essential cookies), you may not be able to access parts of our site.

Visit these websites to learn how to manage cookies in different browsers:

• Google Chrome: https://support.google.com/chrome/answer/95647

• Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

• Safari: https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac

• Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09

5.4 Mobile Device Controls

For mobile devices, you can manage how your device and browser share certain device data by adjusting the privacy and security settings on your mobile device.

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6. The Effect of Disabling Cookies

If you choose to disable or restrict cookies, some features of our service may not function properly:

• Essential Cookies: If blocked (through browser settings), you may not be able to log in or use basic features.

• Functional Cookies: If disabled, your preferences and settings will not be remembered.

• Analytics Cookies: If disabled, we will be unable to analyze and improve our service based on your usage.

• Targeting Cookies: If disabled, you may still see advertisements, but they will be less relevant.

7. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in technology, regulation, or our business practices. Any changes will be posted on this page with an updated effective date. If we make significant changes, we will notify you through a notice on our website or via email.

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8. Do Not Track Signals

Some browsers have a "Do Not Track" feature that lets you tell websites that you do not want to have your online activities tracked. Currently, there is no standard for how online services should respond to "Do Not Track" signals, so we do not currently respond to these signals.

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9. Cookie Inventory Updates

Our cookie inventory may change as we add new features or work with new partners. We will make reasonable efforts to update this policy when new cookies are implemented or existing cookies are repurposed.

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10. Contact Us

If you have any questions about our use of cookies or this Cookie Policy, please contact us at hello@usevinyl.com.

By continuing to use Vinyl after having been presented with the cookie banner, you acknowledge that you have read and understood this Cookie Policy.

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